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　　This is an english writing how to Icopied from somewhere (namewithheld)sometime ago.hopefully you‘ll find it helpful too.

　　日常要處理許多信件電郵,因而運用英語上不得不留神,以下有一些個人意見,也參考了一些書本,希望大家有所得益。

　　A.文法上

　　1.切忌主客不分或模糊. 例:Deciding to rescind the earlier estimate,our report was updated toinclude$40,000 for new equipment.”應改為Deciding to rescind our earlier estimate,we have updated our report to include$40,000 for new equipment.(We決定呀,不是report.)

　　2.句子不要凌碎.例子:Hedecidednottoauditthelasttencontracts.Becauseofourpreviousobjectionsaboutcompliance.應該連在一起.

　　3.結構對稱,令人容易理解.例子:Theownerquestionedtheoccupant‘sleaseintentionsandthefactthatthecontracthadbeenalteredwithinkmarkings.應改為:Theownerquestionedtheoccupant‘sleaseintentionsandinkalterationsofthecontract.

　　4.單眾數不要搞亂,不然會好刺眼,看不舒服.例如:Anauthorizedpersonmustshowthattheyhavesecurityclearance.

　　5.動詞主詞要呼應.想想這兩個分別:1.Thisisoneofthepublic-relationsfunctionsthatisunderbudgeted.2.Thisisoneofthepublic-relationsfunctions,whichareunderbudgeted.

　　6.時態和語氣不要轉變太多.看商務英語已經是苦事,不要浪費人家的精力啊.

　　7.標點要準確.例如:Hedidnotmakerepairs,however,hecontinuedtomonitortheequipment.改為:Hedidnotmakerepairs;however,hecontinuedtomonitortheequipment.

　　8.選詞正確.好像affect和effect,operative和operational等等就要弄清楚才好用啦.

　　9.拼字正確.有電腦拼字檢查功能后,就更加不能偷懶.

　　10.大小寫要注意.非必要不要整個字都是大寫,除非要罵人,:,例如:MUSTchangetoOSimmediately.外國人就覺得不禮貌和喝令人一樣.要強調的話,用底線,斜字,粗體就可以了.